Privacy Policy 

Private Membership Association Notice 

This website is operated by Floral Botanical Medicine, a Private Membership Association (PMA) organized in the State of Rhode Island and operating under the protections of the First and Fourteenth Amendments to the United States Constitution. The information, services, and products described on this website are available exclusively to members of the Association and are not offered to the general public. By accessing this website, you acknowledge that you are visiting as a prospective or current member of this private association. 

Not Medical Practice 

Ava Long is not a licensed physician, nurse, dietitian, or other state-licensed medical or healthcare professional. Ava Morse is a graduate of the Boston Herbal Academy and operates as a private health coach and nutritional microscopist within the private domain of this Association. No service offered through this Association, including but not limited to herbalism, live blood analysis, dried blood analysis, darkfield microscopy, health coaching, or nutritional guidance, constitutes the practice of medicine, diagnosis, or treatment of disease. 

Microscopy observations shared during sessions are educational in nature and are intended to support members in understanding nutritional and lifestyle patterns. These observations do not constitute clinical laboratory results, medical diagnoses, or prescriptions for treatment. 

No Practitioner–Client Relationship 

Participation in this Association does not establish a doctor–patient, practitioner–client, or any other state-regulated professional relationship. Members engage with the Association through a private contractual agreement between consenting adults and are not considered “patients” or “clients” under any state or federal regulatory framework.

FDA Disclaimer 

The services provided and statements made through this Association have not been evaluated by the Food and Drug Administration (FDA). No product or service offered by this Association, including Maine SeaGreens, is intended to diagnose, treat, cure, or prevent any disease. 

Member Responsibility 

Members of this Association acknowledge that they are solely responsible for their own health decisions. The Association encourages all members to consult with a licensed physician or qualified healthcare professional regarding any medical condition, symptoms, or health concerns. Membership in this Association is not a substitute for professional medical care. 

Assumption of Risk 

By becoming a member and participating in Association services or using Association products, members voluntarily assume all risks associated with such participation. Members acknowledge that they have been informed of their right to seek conventional medical advice and that they have chosen to engage with this Association of their own free will. 

Jurisdiction and Governing Law 

This Association operates under the constitutional protections afforded to private membership associations, including but not limited to the rights of free assembly, free speech, and the right to contract privately. The Association asserts that its private activities among consenting members fall outside the regulatory jurisdiction of state licensing boards and federal agencies to the extent permitted by law. 

Intellectual Property 

All content on this website, including text, images, logos, and educational materials, is the property of Floral Botanical Medicine and may not be reproduced, distributed, or used without prior written permission. 

Contact 

For questions regarding this disclaimer or membership in the Association, please contact Floral Botanical Medicine at floralbotanicalmedicine@gmail.comor (207) 542-4735. 

Last Updated: April 6th, 2026

01 

T R A N S P A R E N C Y 

Information collected 

In the course of offering wellness services and operating the website, the following kinds of information may be collected: 

Information you provide directly: 

· Name, address, phone number, email, and emergency contact 

· Date of birth and gender (for context-appropriate recommendations) 

Health history, current symptoms, lifestyle, diet, sleep, and stress information shared on intake forms or in conversation 

· Medications, supplements, and allergies you disclose 

· Notes from consultations, including herbal recommendations and protocols 

· Photographs of live blood microscopy slides taken during your session, when applicable · Payment information (handled by a secure third-party processor; see below) 

· Any messages, emails, or correspondence exchanged with the practice 

Information collected automatically through the website: 

· Basic analytics — pages visited, duration of visit, approximate location, browser type, referring source · Cookies that enable basic site function and remember preferences

Sensitive personal information is only collected when you choose to share it — typically on an intake form or during a consultation — and only to the extent necessary to provide thoughtful service. 

02 

P U R P O S E 

How information is used 

Information you share is used only for the following purposes: 

· Preparing for and delivering your consultation, live blood session, or coaching call · Building personalized herbal recommendations, protocols, and resources · Following up after a session, sending booked-session reminders, and answering your questions · Processing payment and maintaining required business records 

Sending occasional emails relevant to your work together (only with your consent for marketing emails — you may unsubscribe at any time) 

· Improving the practice and the website experience 

Your information is never sold, rented, or traded to anyone. 

03 

C A R E & C U S T O D Y 

How information is protected 

Your information is treated with the same care and confidentiality you would expect from a trusted healthcare practitioner, even though Floral Botanical Medicine is not a HIPAA-covered entity. Practical safeguards include: 

· Digital records stored on password-protected, encrypted devices and reputable cloud-based services · Paper intake forms stored in a locked location and destroyed when no longer needed 

Payment processing handled by PCI-compliant third-party providers (Stripe, Square, or similar) — full card numbers are never stored by the practice 

Email communication encrypted in transit; please be aware that no email is fully secure end-to-end and you should not send highly sensitive information by email if you are not comfortable doing so 

No system is perfectly secure, and absolute security cannot be guaranteed. If a data incident were to occur, you would be notified promptly and steps would be taken to remediate it. 

04 

C O N F I D E N T I A L I T Y 

Sharing & disclosure 

Your information is held in confidence. It will not be shared with any third party except in the following narrow circumstances: 

· 

With your explicit consent — for example, if you ask the practitioner to communicate with your physician, family member, or another provider on your behalf 

· 

With trusted service providers bound by confidentiality — such as scheduling software, payment processors, or email services that handle data only to support the practice’s operations ·

When required by law — in response to a valid subpoena, court order, or other legal obligation, or when necessary to protect the safety of you or another person 

You will never receive a marketing message or have your information shared as a result of having entered into a wellness consultation. 

05 

I M A G E U S E 

Live blood imagery 

Photographs and video captured during a live blood microscopy session belong to you and are kept in your client file for educational reference between sessions. These images will not be shared, posted, or used in any educational or marketing material without your separate, written consent. If at some point you would like to share your image to help others learn, that decision is fully yours and revocable in writing at any time. 

06 

T H E W E B S I T E 

Cookies & site analytics 

The Floral Botanical Medicine website may use small text files called cookies to remember preferences and to support basic site analytics. These cookies do not personally identify you. You can disable cookies in your browser settings at any time without affecting your ability to view the site. 

Aggregate site analytics (e.g., page views, traffic sources, device type) may be collected through services such as Vercel Analytics or similar tools. These analytics are used to understand how the site is used so it can be improved. They are not linked to your health information. 

07 

C O M M U N I C A T I O N 

Emails & messages 

If you provide your email address to schedule a session, ask a question, or sign up for the newsletter, that address will be used only for the purposes you intended. You will not be added to a marketing list without opting in, and every marketing email contains a clear unsubscribe link. Transactional emails (appointment reminders, intake forms, follow-ups) are sent only as part of our work together.

08 

Y O U R R I G H T S 

Access, correct & delete 

You have the right at any time to: 

· Access the information held about you 

· Correct any information that is inaccurate or out of date 

· Request a copy of your records in a portable format 

· Withdraw consent for further communication or processing of your information 

Request deletion of your information, subject to any records the practice is required to retain by law (such as billing records) 

To exercise any of these rights, please email the practice directly. Requests will be responded to within a reasonable timeframe. 

09 

R E T E N T I O N 

How long records are kept 

Client records (intake forms, consultation notes, herbal recommendations) are retained for a minimum of  seven years after your last interaction with the practice, both to provide continuity of care if you return and to satisfy professional record-keeping standards. Billing and tax records are retained for the period required by applicable law. After the retention period, records are securely destroyed. 

You may request earlier deletion at any time, subject to legal record-keeping obligations. 

10 

M I N O R S 

Children & minors 

Services are not directed at children under the age of 13, and information is not knowingly collected from anyone under 13 through the website. Wellness consultations involving a minor (anyone under 18) require the participation and consent of a parent or legal guardian, who provides health information on the minor’s behalf. 

11 

E X T E R N A L R E S O U R C E S 

Links to other sites 

Materials provided through Floral Botanical Medicine sometimes link to outside resources — supplement companies, articles, books, and tools. These external sites have their own privacy practices, which the practice does not control or endorse. Please review their policies before sharing information with them. 

12 

U P D A T E S 

Changes to this policy 

This Privacy Policy may be revised from time to time as practices evolve or as the law changes. The most current version will always be posted on the Floral Botanical Medicine website with an updated “Last updated” date. Material changes will be communicated to active clients by email. Your continued use of services after changes are posted constitutes acceptance of the updated policy. 

13 

R E A C H O U T 

Questions about this policy 

If you have any questions about this Privacy Policy, would like to exercise any of your rights, or have a concern about how your information has been handled, please reach out directly to the practitioner. You will receive a thoughtful response. 

C O N T A C T 

Floral Botanical Medicine 
Email contact through the practice website 
Replies generally within two business days

. . .

Thank you for entrusting this practice with your story.
Your information will be handled with the same care that goes into every
consultation, every formula, and every recommendation. 

F L O R A L B O T A N I C A L M E D I C I N E —
P R I V A C Y P O L I C Y